Data sharing, management and development
Data sharing is similar to online collaboration with a few key differences:
- Online collaboration is generally closed to team members who have access to the database for the purpose of creating and developing projects.
- Data sharing is a way to share specific information online with other parties who may or may not be part of your company in a secure way.
For example, online data sharing can eliminate the need to send faxes, make multiple paper copies or have important documents couriered to clients. By posting documents online and protecting them with a password, sensitive information can be shared safely with the intended parties.
For example: Company A is forming a merger between one of its departments and a similar department in Company B. This requires a significant amount of data sharing. In both companies it is necessary that the legal, accounting, sales, marketing, and human resources departments as well as their respective CEO’s and members of the Board of Directors all have access to the same information. Each party must review and revise multiple documents, several times to facilitate a successful merger.
Rather than endless photocopies of the same documents being sent out each time one person makes a change to the document, each party has access to the same documents on line and can view and edit at a great savings of time and resources. The documents ‘live’ on a secure server somewhere in the world so regardless of where people are located physically, they can access documents any time, day or night. They can also download the different versions to their computers and print them physically if necessary.
The same tools used in collaboration can also be used for data sharing and development: